Notice of Annual General Meeting 2024 of The British Association for the Study of Headache

Company number 03660000

Notice is hereby given that the annual general meeting (the "Meeting") of The British Association for the Study of Headache (the "Association") will be held as a hybrid meeting both face to face in the Mezzanine Room 10/11 at the MTIS Conference, Hilton London Metropole, 225, Edgware Road, London, W2 1JU  and via Zoom on Saturday 7th September 2024 at 11.30am.

 The Zoom link and Agenda will be emailed to all current BASH members. Please check your spam and junk folders if you are a member and if you do not receive it by the start of MTIS on 5^th September.

If you have agenda items, please send them as soon as possible to info@bash.org.uk

Date of notice: 17^th August 2024

Notes to the Notice of Annual General Meeting

1. As a member of the Society you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at the Meeting and a proxy form to appoint a proxy to vote on your behalf at the Meeting accompanies this notice of annual general meeting. A proxy does not need to be a member but must attend the Meeting to represent you. You can only appoint a proxy using the procedures set out in the notes to the proxy form.
2. If you do not give your proxy an indication of how to vote on any resolution, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he or she thinks fit in relation to any other matter which is put before the Meeting.
3. The notes to the proxy form explain how to direct your proxy how to vote on each resolution. To appoint a proxy using the proxy form, the form must be:
   1. completed and signed;
   1. sent or delivered to info@bash.org.uk and
   1. received by the Society no later than 12.00 p.m. on 5^th September 2024.
4. Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.
5. Members may change proxy instructions by submitting a new proxy appointment using the methods set out above. Note that the cut-off time for receipt of proxy appointments also apply in relation to amended instructions; any amended proxy appointment received after the relevant cut-off time will be disregarded.
6. Where you have appointed a proxy using the hard-copy proxy form and would like to change the instructions using another hard-copy proxy form, please contact Dr Katy Munro via info@bash.org.uk
7. If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.
8. A member may change a proxy instruction but to do so you will need to inform the Society in writing by sending a signed hard-copy notice clearly stating your intention to revoke your proxy appointment to the Society. 

Any power of attorney or any other authority under which the revocation notice is signed (or a duly certified copy of such power or authority) must be included with the revocation notice. 

The revocation notice must be received by the Society no later than 11 a.m. on 5^th September    2024.

If you attempt to revoke your proxy appointment but the revocation is received after the time specified, your original proxy appointment will remain valid unless you attend the Meeting and vote in person.

Appointment of a proxy does not preclude you from attending the Meeting and voting in person. If you have appointed a proxy and attend the Meeting in person, your proxy appointment will automatically be terminated.

9      Except as provided above, members who have general queries about the Meeting should contact Dr Katy Munro, BASH Secretary, at info@bash.org.uk. No other methods of communication will be accepted.

Charity Registered Address:

The British Association for the Study of Headache

Department of Neurology, Hull Royal Infirmary

Anlaby Road

Hull

North Humberside, HU3 2JZ

Any queries, please email info@BASH.org.uk

By order of the Council 

Dr Katy Munro

Honorary BASH Secretary

Officer of the BASH Council